Quick Answer: What are the main duties of an administrative officer?

What are the duties and responsibilities of Administrative Officer?

Responsibilities

  • Manage office supplies stock and place orders.
  • Prepare regular reports on expenses and office budgets.
  • Maintain and update company databases.
  • Organize a filing system for important and confidential company documents.
  • Answer queries by employees and clients.
  • Update office policies as needed.

What are the qualities of a good Administrative Officer?

10 Qualities Sought in an Administrative Assistant

  • Attention to detail. The work of the administrative assistant must be done conscientiously. …
  • Fluency in written French. Having a good command of French is essential. …
  • Good level of English. …
  • Organizational skills. …
  • Proactivity. …
  • Independence. …
  • Communication skills. …
  • Adaptability.

What are your weaknesses as an Administrator?

“ I feel my main weakness is that I sometimes take on too much work, simply because I don’t want to say no. By taking on too much work, it can potentially have a detrimental impact on my other tasks, so I am learning to complete tasks thoroughly first, before agreeing to take on additional tasks.

What are the three basic administrative skills?

Within this definition, successful administration appears to rest on three basic skills, which we will call technical, human, and conceptual.

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What skills do you need for administration?

However, the following skills are what administration employers typically seek:

  • Communication skills. …
  • Filing / paper management. …
  • Bookkeeping. …
  • Typing. …
  • Equipment handling. …
  • Customer service skills. …
  • Research skills. …
  • Self-motivation.

How do you handle pressure?

10 Ways to Show Your Ability to Handle Pressure at Work

  1. Remain calm, always. …
  2. Stay focused on what needs to be accomplished. …
  3. Help others to get through their taxing day. …
  4. Sidestep the drama and stay positive. …
  5. Get help if you need it. …
  6. Steer clear of too much caffeine. …
  7. Take your breaks. …
  8. Utilize your vacation time wisely.

What is your strength as an administrative officer?

Other skills that organizations often seek for in administrative assistants include interpersonal and communication skills, the ability to use sound judgment and the ability to act as a team player. Interpersonal skills are important because administrative assistants deal with a variety of individuals daily.

Why do you want this job?

‘This opportunity is really exciting for me as I will be able to…’ ‘I see the role as a way of developing my career in a forward-thinking/well-established company/industry as…’ ‘I feel I will succeed in the role because I have experience in/softs skills that demonstrate/ I’ve taken this course…’

What are 4 administrative activities?

List of Administrative Duties

  • Storing Information. …
  • Finding Information. …
  • Answering Phones. …
  • Greeting Visitors. …
  • Buying Equipment and Supplies. …
  • Create and Manage Written Communications. …
  • Meeting Preparation.

Why should we hire you as administrative officer?

You want an administrative officer who is dependable, trustworthy, efficient, flexible, discreet, self-motivated and able to multitask. It can be difficult to ascertain these qualities in an interview. This question will give you insight into the candidate’s work style from their own perspective.

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